Every company is different, which means every boss needs to find the tools that help them manage their workflow in a way that’s natural for them. Bosses need to be able to tackle new challenges and opportunities wherever they arise. This requires nimble, versatile leadership skills.
The way you manage your team and streamline your workflow directly impacts how quickly you can respond to client needs, opportunities, and team member performance. Once you understand the kind of organization you want to lead, it’s time to get your workflows organized!
You may feel like there are a million things on your plate right now as a manager or business owner, but thankfully there are also plenty of apps out there that can help streamline your day-to-day responsibilities at work. Here are several useful tools every boss should use to organize their workflow.
Focus With Todoist
There are few things more stressful as a leader than not being able to keep up with your own workload. With so much going on all the time, it’s easy to let critical tasks slip through the cracks. If you find yourself regularly falling behind on your goals, you might want to consider adding a task management app to your workflow.
Todoist is an incredibly flexible system for organizing your workload. It allows you to create different projects for different aspects of your business and then break those projects down into smaller action steps. This app also makes it easy to collaborate with your team members. You can share project tasks with your team members and then see what work they’ve completed and what work they still need to finish.
This makes it easy for you to keep track of what needs to get done around the office. Todoist can even send you reminders about upcoming tasks, so you don’t miss anything important. This is a great way to stay on top of your ever-growing to-do list.
Keep Track of Employee Schedules
If you have employees, you have to track their schedules. While you can certainly use paper calendars to keep track of employees’ work hours, employee scheduling software offers a number of advantages. For starters, you don’t have to worry about losing track of paper calendars. If you have a digital calendar within your software, you can always access your employees’ schedules online.
Additionally, digital calendars make it easy to share schedules with employees and clients. If a client needs to know when one of your employees is available to meet with them, you can easily share employee schedules with clients.
Digital calendars also make it easy to enter shift rotations. If you have employees who work shifts, you can easily track their work hours and enter this information into their schedules. This makes it easy to see how many hours each employee has worked and to make sure no one is working too many hours at once.
Store Company Information in a Dropbox
While you can use Google Drive to store just about any type of file, it’s best suited for large images like photos and screenshots. If you need a place to store company documents, such as contracts and employee handbooks, Dropbox is often a better option.
Dropbox allows you to create team folders, which make it easy to organize company documents. You can also add notes to individual documents, which makes it easier to keep track of who created them and when. Dropbox is a particularly good tool for storing contracts.
This is because the app allows you to easily add comments to contracts. This makes it easy to keep track of any changes you make to existing contracts. If you use contracts regularly, this is an extremely helpful feature.
Communicate Via Slack When Appropriate
Sometimes you may want to use Slack as a way to communicate with employees and clients. This is particularly useful for long-term projects or for ongoing client relationships.
When you use Slack for communication, you can create various channels for different topics. This allows you to organize your discussions into specific topics and make it easy to search previous conversations if you need a refresher on an old topic.
You can also use Slack to set up recurring meetings and reminders. This is particularly helpful when you have clients or employees who work remotely. It’s easy to set up a recurring meeting on Slack and then make sure everyone is reminded of its occurrence.
Summing Up
There are many tools that can help you stay organized and keep your team on track. The trick is to find the tools that are right for you and your team. Once you find the right tools, it’s easy to keep your team members and clients informed and your office running smoothly.
You can tackle new challenges and opportunities with ease and without stress. With your workflow organized, you can spend less time maintaining order and more time growing your business.
